APPROVAL OF MINUTES

8. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

9. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board April 3 2018 (Regular).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

10. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 4.3.18 Reassignment for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

11. APPROVAL OF BAY HAVEN ENCROACHMENT AGREEMENT WITH THE CITY OF SARASOTA

Description
An Encroachment Agreement is needed with the City of Sarasota in order to clear up a few areas on campus that encroach into the City's right of way. The areas include the bus drop off canopy on the southern property border and the fence used for the students drop off and pick up on the western property.

Recommendation
That the School Board of Sarasota County approve the Encroachment Agreement for the Bay Haven School site for the City of Sarasota, as presented.

Attachment: 2018 Bay Haven Encroachment Agreement.pdf

12. APPROVAL FOR RENEWAL OF THE PROPERTY INSURANCE PROGRAM EFFECTIVE MAY 1, 2018 THROUGH MAY 1, 2019

Description
The renewal will allow the district to remain at the $125 million policy limit, increase the flood limits, multiple sub-limits and lower the deductible and the named storm deductible cap and continue to provide a Stand-Alone Terrorism policy. The total annual cost [premium + fees + Stand-Alone terrorism policy] is $2,378,861.00. This represents a property policy rate decrease of 4.62% and a 3.25% terrorism rate decrease. The overall premium decrease will be $5,246.

Recommendation
That the property insurance renewal effective May 1, 2018 through May 1, 2019 be approved by the Board as presented.

Attachment: Property Renewal 05_01_18 with attachments.pdf

AGREEMENTS/CONTRACTS

13. APPROVAL TO PURCHASE AND INSTALL PROMETHEAN ACTIVPANELS ON BALANCE BOX MOBILE STANDS AND NEC DISPLAYS ON PEERLESS WALL MOUNTS FOR OAK PARK SCHOOL

Description
This agreement provides that Promethean will supply the 70" ActivPanel Touch for Oak Park. ActivPanel mobile Balance Box stands will be provided by Boxlight. Installation of the new hardware, removal of old hardware, and the transport of touch enabled Activboards from other school sites will be provided by Automated Systems Consulting, ASC Inc. Due to the unique classrooms at Oak Park, IT is working with administration at Oak Park to customize technology in each classroom.

Recommendation
That the Promethean ActivPanels on Balance Box mobile stands and NEC displays on Peerless wall mounts and installation be approved by the Board as presented. Capital funds from the Information Technology Department's budget will be used for purchasing.

Attachment: Req 18005055 CDW (002).pdf
Attachment: Req 18005181 Engaged Learning (002).pdf

GRANTS

14. APPROVAL OF THE FOOTBALL EQUIPMENT GRANT PROPOSAL TO USA FOOTBALL FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Equipment valued at up to $5,000 will be donated to Booker High School to support its football program.

Recommendation
That the Football Equipment grant proposal be approved.

Attachment: USA Football.pdf

15. APPROVAL OF THE MY FEELINGS AND ME GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ATWATER ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,964 will teach Atwater Elementary students about manners, kindness and empathy while exposing them to the arts.

Recommendation
That the My Feelings and Me grant application be approved.

Attachment: My Feelings and Me.pdf

16. APPROVAL OF THE EXPLORATION OF THE SEA AT MOTE MARINE LABORATORY GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BOOKER MIDDLE SCHOOL

Description
NON-COMPETITIVE: Grant funds of $5,000 will allow 7th graders from Booker Middle School to visit Mote Marine Laboratory to study ocean life and marine biology.

Recommendation
That the Exploration of the Sea at Mote Marine Laboratory be approved.

Attachment: Mote.pdf

17. APPROVAL OF THE FOOTBALL EQUIPMENT GRANT PROPOSAL TO GOOD SPORTS FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Up to $25,000 worth of equipment will be donated to support Booker High School's football program.

Recommendation
That the Football Equipment grant proposal be approved.

Attachment: Good Sports Football.pdf

18. APPROVAL OF THE ADULT & COMMUNITY ENRICHMENT PROGRAMMING GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR SUNCOAST TECHNICAL COLLEGE

Description
NON-COMPETITIVE: Grant funds of $15,000 will provide classes such as art, cooking, gardening, and bicycle maintenance, where adults and their children can participate together.

Recommendation
That the Adult & Community Enrichment Programming grant application be approved.

Attachment: ACE.pdf

FIELD TRIPS

19. APPROVAL OF SELECT STUDENTS FROM TATUM RIDGE ELEMENTARY TO ATTEND AND PARTICIPATE IN THE ODYSSEY OF THE MIND WORLD COMPETITION AT IOWA STATE UNIVERSITY, IOWA ON MAY 22-27, 2018

Description
This is a world-level competition for Odyssey of the Mind, where champion teams from local competitions meet to display creative problem solving that helps them thrive in our technical world.

Recommendation
That the selected Tatum Ridge Elementary students attending the Odyssey of the Mind World Finals at Iowa State University, Iowa from May 22,2018 to May 27, 2018 be approved.

Attachment: 5-22-18 Odyssey of Mind.pdf

20. APPROVAL OF RIVERVIEW HIGH SCHOOL'S TSA FIELD TRIP TO ATLANTA, GA ON JUNE 22, 2018 THROUGH JUNE 26, 2018

Description
This trip will give the students the opportunity to compete nationally in events that are based on the State Standards for Career and Technical Education.

Recommendation
That Riverview High School's TSA field trip to Atlanta, GA June 22, 2018 through June 26, 2018 be approved.

Attachment: RHS Field Trip Form.pdf

MATERIALS MANAGEMENT

21. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase that same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of the law. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contacts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggyback REC 4.3.18.pdf

22. APPROVAL TO INCREASE PURCHASING LIMIT FOR MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT UTILIZED COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
The attached contract was approved for use on August 15, 2017. This is a request to increase the approved dollar amount for the use of the attached contract. The funds for these purchases are contained in the budget allocated to the appropriate departments and schools.

Recommendation
That the request to increase the purchasing limit for materials or services through piggyback contracting, be approved as presented.

Attachment: Piggyback Increase REC 4.3.18.pdf

CONSTRUCTION

23. APPROVAL OF RANKING FOR ALL TYPES OF PAINTING AND WEATHERPROOFING CONSULTING SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall be that individuals or firms must be to demonstrate extensive formal education and hands-on experience in the painting and coatings industry. Documented experience as a painting, weatherproofing and sealants consultant in Florida is required. Applicants with a chemical engineering degree or chemistry degree from an accredited college preferred. Individuals or firms applying shall not be involved with the manufacture, sale or application of paints and weatherproofing products, coatings or sealants. On 3/7/2018, the Professional Services Selection Committee (PSSC) met to select the three (3)-top ranked firms for this continuing services contract. The Committee has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three (3)-year period is $350,000. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of qualified firms for consulting services for all types of painting and weatherproofing for a period of (3)-years be approved as presented and the Director of Construction Services be authorized to attempt contract negotiations with the three (3) top-ranked firms.

Attachment: Ranking_Results.pdf

FINANCE

24. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING FEBRUARY 28, 2018

Description
The Superintendent’s Financial Statements for the month ending February 28, 2018 does not reflect any unexpected trends for the third quarter of the 2017-2018 fiscal year.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending February 28, 2018 as presented.

Attachment: Feb 17-18 supers.pdf

JOB DESCRIPTIONS

25. APPROVAL OF REVISED JOB DESCRIPTION FOR ELECTRICIAN

Description
The revised job description for Electrician is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Electrician as presented.

Attachment: Job 059 - Electrician.pdf

26. APPROVAL OF REVISED JOB DESCRIPTION FOR PAINT AND BODY PERSON

Description
The revised job description for Paint and Body Person is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Paint and Body Person as presented.

Attachment: Job 119 - Paint and Body Person.pdf